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Many users from across the globe use this Microsoft-owned service to maintain several tasks. IРІР‚в„ўve used and taught Outlook for 10+ years, and just last month РІР‚вЂњ yes РІР‚вЂњ even I learned a new is one of the major personal information manager web apps (similar to GSuite) from Microsoft consisting of webmail, calendaring, contacts, and tasks services. These tips in this article are just the beginning of the tips and tricks to simplify your office management while using Outlook. Now drag that window onto your second monitor.Right-click any of the bottom buttons on the Navigation Pane (aka Folder pane).Save your sanity and move the Calendar to your second monitor to easily view both screens side-by-side. Drag any contact to Calendar to create a new appointmentР”В¦.Drag any Contact to Mail on the Folder Pane to create a new email to that contact.РІР‚СљDrag and DropРІР‚Сњ an email onto the Tasks or Notes symbols on the Navigation bar.So you wonРІР‚в„ўt have to re-type into the appointment.

#OUTLOOK FOR MAC SEARCH BAR PLUS#

РІР‚СљDrag and DropРІР‚Сњ: the email again onto your РІР‚Сљ CalendarРІР‚Сњ and an appointment will be made, plus it keeps all the detail from the email.Less typing, no typos, and your contact is created within seconds! Use Copy (Ctrl C) and Paste (Ctrl V) to get the signature line items into the correct fields in the new contact window.

Now, inside the Contact window, the Notes portion will have the personРІР‚в„ўs phone # and address (if included on their signature line.) Suddenly youРІР‚в„ўve got a brand new contact with the email address and name automatically entered.

РІР‚СљDrag and DropРІР‚Сњ: Simply click and drag the email and drop it onto the bottom left РІР‚Сљ ContactsРІР‚Сњ symbol on the Navigation bar.

(Mail, Calendar, Contacts, Tasks, or Notes) When an email requires a task or follow up, (i.e.: a contact needs to be created or an appointment is needed based on the information in the email), use the Drag-And-Drop method below: LetРІР‚в„ўs face it РІР‚вЂњ typing creates typos, which cause repair work and drain your productivity. Third rule of Office Management: Be open to learning new tricks! These little-known methods can surprise even the pros: Want more Microsoft Office shortcuts? Check out our shortcuts for Word, PowerPoint, and Excel.

Or use РІР‚Сљ Quick StepsРІР‚Сњ to pre-format and pre-address an email to multiple people.

To create a new email: Ctrl + Shift + M.

Second rule of Office Management: Type less (and use shortcuts.) Here are some easy-to-remember options:

#OUTLOOK FOR MAC SEARCH BAR HOW TO#

Here is a quick video on how to Flag emails so they donРІР‚в„ўt get lost and how to add color categories using the Categories column. The Categories inside your inbox can serve that purpose. I once taught at a company that had color-coded their internal departments but didnРІР‚в„ўt apply the same system to their emails. Use РІР‚СљFlagsРІР‚Сњ and РІР‚СљCategoriesРІР‚Сњ to keep track of important emails in your Inbox They would probably contain contract files, corporate records, tax records, etc.

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These would be your Archive Folders at the bottom of the Navigation (Folder) Pane. The third office file system is the РІР‚СљPerennial fileРІР‚Сњ and IРІР‚в„ўm not talking about flowers here.

You see, since computers auto-file for us, no one remembers or teaches the old rules of filing: РІР‚СљSymbols and numbers come before everything else'. What if youРІР‚в„ўd like to cheat and move a РІР‚СљWРІР‚Сњ folder to the top of the Inbox list, but you canРІР‚в„ўt pick it up and move it there? HereРІР‚в„ўs a tipРІР‚В¦ Just type an underscore, РІР‚Сљ_РІР‚Сњ, or a number in front of the folder name. (I still cringe at the memory of those heavy, metal drawers slamming shut.) Well, these have essentially become the Inbox folder system which automatically alphabetizes the folders. The second file system was contained in the old and dreaded РІР‚Сљ4-Drawer File CabinetsРІР‚Сњ.

When you are done with that project, simply right-click the Folder and choose РІР‚СљRemove from FavoritesРІР‚Сњ.

To add a folder to the Favorites, right-click the Folder and choose РІР‚СљShow in FavoritesРІР‚Сњ.

So we donРІР‚в„ўt file them into the A-Z folder system instead, we keep them handy in the РІР‚СљFavoritesРІР‚Сњ folder at the tip-top of the Outlook Navigation Pane. These are your active customers, most urgent vendors, you name it, these are the files you need at your fingertips. These still apply to todayРІР‚в„ўs world but have been lost in the flurry of digital organizing. In the days of РІР‚Сљpaper officesРІР‚Сњ, (pre-computer age), we had 3 filing systems. Use РІР‚СљFavoritesРІР‚Сњ to keep active folders at the top of your Navigation Pane (aka folder pane) Then you can read them all at one time without distraction.Р”Сћ.

To apply the РІР‚СљWork LessРІР‚Сњ theory, have Outlook automatically file an email.

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